Billing Clerk

Billing Clerk At Salas O’Brien we tell our clients that we’re engineered for impact.
This passion for making a difference applies just as much to our team as it does to our projects.
That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.
Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving.
It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.
About Us: Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world.
We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.
We work across a variety of industries providing integrated engineering and consulting services.
Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.
Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.
Job Summary: This position is open to full-time applicants with the opportunity to work remotely two days per week.
Your role will be to proactively support billing and AR functions in a fast-paced team-oriented environment for four offices located in Eau Claire, WI, Madison, WI, Eagan, MN, and Rochester, MN.
In this role, you will: Setup projects in accordance with contracts/proposals Process monthly client billings per project manager instructions Process vendor and subconsultant invoices Mail/email client AR statements monthly and follow up with phone calls Consultant contract setup and PO’s Other tasks as requested by management Skills/abilities: A minimum of 2 years of accounting and/or invoicing experience required Previous work experience in a professional services organization or related field a plus Strong preference for experience in the Architecture and Engineering industry Experience with Deltek Vision is highly desired or other project-based accounting software Strong proficiency in billing, including multiple billing formats and client specific billing requirements and pay applications High level of attention to detail and excellent organizational skills Experience with interacting with technical staff and outside clients Ability to read and understand contracts/proposals Flexible to take on a variety of tasks as needed Ability to work in a fast paced and demanding environment Able to meet monthly deadlines Highly computer literate – especially with an ERP system (Deltek a plus).
And Microsoft Excel Effective verbal and written communication skills with tew ability to adapt communication style to suit various audiences Location: Eau Claire, WI (Hybrid) Equal Opportunity Employment Statement Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws.
Salas O’Brien will accommodate the disability-related needs of applicants as required by law.